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    Booking Conditions

    Your contract is with Titan Travel, a trading name of Acromas Holidays Ltd. We set out below an explanation of the conditions that apply when you book a holiday with us. It is important that you read these conditions together with the holiday information, cruise information and holiday insurance pages, as they not only define our obligations to you but also impose some important commitments upon you.

    1. Your holiday contract 


    When you make a booking you guarantee that you have the authority to accept and do accept on behalf of your party the terms of these booking conditions. A contract will exist as soon as we issue our confirmation invoice. Once you have received your confirmation invoice, it is your responsibility to check that the information and booking details, including the spelling of all passenger names, as stated on your invoice are correct. We reserve the right to refuse to accept and/or not proceed with any booking at any time at our sole discretion. Your contract with Acromas Holidays Ltd is subject to these booking conditions which are governed by English Law and both parties agree to submit to the exclusive jurisdiction of the courts of England and Wales unless you are resident in Scotland or Northern Ireland, in which case the parties agree that the courts of England and Wales or the courts of the country in which you are resident shall have jurisdiction. 



    2. Your financial protection and peace of mind 


    Titan Travel is a trading name of Acromas Holidays Ltd, which is a member of ABTA with membership number Y174X. ABTA and ABTA members help holidaymakers to get the most from their travel and assist them when things do not go according to plan. Acromas Holidays Ltd are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. For further information about ABTA, the Code of Conduct and the arbitration scheme available to you if you have a complaint, contact ABTA, 30 Park Street, London SE1 9EQ. Tel 020 3117 0500 or visit abta.com Your Financial Protection. When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong. Acromas Holidays Ltd also holds an Air Travel Organiser’s Licence issued by the Civil Aviation Authority (ATOL number 0308). All the flights and flight-inclusive holidays are financially protected by the ATOL scheme. When you pay you will be supplied with an ATOL Certificate. Please ask for it and check to ensure that everything you have booked (flights, hotels and other services) is listed on it. For more information about financial protection and the ATOL Certificate go to: www.atol.org.uk/ ATOLCertificate We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable). If we, or the suppliers identified on your ATOL Certificate are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme. Holiday organisers are required by law to state arrangements for the repatriation of customers in the event of insolvency. In the unlikely event of Acromas Holidays Ltd becoming insolvent the CAA/ABTA will ensure that you are not stranded abroad and you would be refunded any money that you have already paid us. Items not purchased through Acromas Holidays Ltd will not be protected under the Acromas Holidays Ltd ABTA or ATOL licences. Acromas Holidays Ltd is also licensed by the Irish Commission for Aviation Regulation (Licence No. T. A. 0598) to carry on business in the Republic of Ireland as a travel agent. 



    3. Our guarantee on price 


    We guarantee that the price of your holiday will not be subject to any surcharges once a contract exists between us. This means that you are fully protected, no matter what happens to the price of fuel or variations in the exchange rate for currency. Holiday prices can be influenced by taxes such as air passenger duty, aircraft insurance, security, fuel and other associated costs. Our prices are affected by these, as well as exchange rates, suppliers’ costs and economic trends. The prices shown are based on current charges and costs but they may go up or down; we reserve the right to alter the price of any holiday in our brochures, introduce supplements or correct pricing errors, and will notify you of the current price prior to any booking - please call us or visit our website for the most up-to-date prices. The price of your holiday as shown on your confirmation invoice will not be increased unless you amend your booking, or in the very unlikely event that, due to an error, your booking has been confirmed at an incorrect price, in which case we reserve the right to charge the correct price or cancel the booking with a full refund. Titan have a price promise guarantee which applies to tour prices only (excluding any selected loyalty rewards we might offer to past travellers from time to time) and does not include airline upgrades, holiday additions, extended stays, regional connecting flights and selected special offer products. 



    4. Paying for your holiday 

     Unless specified otherwise - when you make your booking you are required to pay the deposit amount per person of £195 or 10% of the holiday price (after all discounts) - whichever is the greater. Please note some specialist tours will require additional deposit levels. These will be advised at the time of booking. The balance of the price of your travel arrangements must be paid at least 75 days before your departure date, or as advised at the time of booking and stated on our confirmation invoice. If the deposit and/or balance is not paid in time, we reserve the right to cancel your travel arrangements. If the balance is not paid in time, we shall retain your deposit. All monies you pay to the travel agent are held by them on your behalf until we issue our confirmation invoice. After this the travel agent holds the monies on our behalf.  All balance payments made by credit card will incur a 2% fee, the rate and amount will be confirmed at point of payment. No fee will be levied on deposits made by credit card. Regrettably we are unable to accept American Express cards. 

    5. The Package Travel, Package Holidays and Package Tours Regulations 1992 (’the Regulations’) 


    (a) The Regulations impose various legal requirements on us in relation to packages. Any travel arrangement you book with us in the UK before your departure we will accept as being a package. These conditions are designed to reflect the Regulations. 


    (b) The Regulations particularly impose constraints on the extent to which we can change or cancel your package and impose consequences for any change or cancellation by us. They also require us to accept certain liabilities should something go wrong with your package. In the conditions dealing with changes or cancellations by us and with our liability should something go wrong with your package, we only detail those areas where we are given discretion by the Regulations. You must accordingly read these conditions in conjunction with the Regulations, a copy of which can be obtained from any branch of The Stationery Office or online. 


    (c) Excursions or other tours that you may choose to book or pay for through an independent third party are NOT packages and are not governed by the Regulations. Therefore, unless you suffer personal injury or death caused by our negligence we do not accept any liability for any loss or damage you may suffer from any excursion booked through a third party. Any arrangements, including those for excursions, travel and accommodation made prior to or while you are actually on holiday and which are not made through us are those for which we do not have any responsibility or liability. 



    6. If you change your booking 


    Once a contract exists between us, you may wish to change your travel arrangements. For example, your chosen dates of travel, accommodation etc. and we will do our utmost to make these changes but it may not always be possible. Any request for changes to be made must be from the person who made the booking or your travel agent. You will be asked to pay an administration charge of £50 per person and any further cost we may incur in making this alteration. You should be aware that these costs could increase the closer to the departure date that changes are made and you should therefore contact us as soon as possible. Notes: (i) Certain travel arrangements (e.g. Apex tickets) cannot be changed after a reservation has been made and any alteration request will incur a 100% cancellation charge of that element of your travel arrangements. (ii) Transfers to the airport, seaport or any other place of departure within the UK, where included in the price of your holiday, are a free-of-charge service. 



    7. If you cancel your holiday 


    You, or any member of your party, may cancel your travel arrangements at any time. Verbal notification from the person who made the booking or your travel agent on your behalf must be made and the cancellation will be effective from the date it is received at our offices. Since we incur costs in cancelling your travel arrangements, you will have to pay the applicable cancellation charges up to the maximum shown on the next page, or as advised by your sales consultant. It should be noted that any additional deposit paid for confirmation of a holiday addition, flight upgrade, or certain tailor-made packages will be included in the scale of cancellation charges detailed at the foot of the following page, or as advised by your sales consultant. Should cancellation occur more than 75 days from departure, the cancellation charge will, therefore, be loss of deposit plus this additional payment. 


    Notes: (i) If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges. 


    (ii) If one person sharing a twin/double or triple room or cabin should cancel, the remaining participants would then be required to pay the relevant single supplement or forfeit the triple reduction.



    8. If we change or cancel your holiday 


    It is unlikely that we will have to make any changes to your travel arrangements, but we do plan the arrangements many months in advance. Occasionally, we may have to make changes and we reserve the right to do so at any time. Most of these changes will be minor, and we will advise you or your travel agent of them at the earliest possible date. Routings and itineraries can be affected by adverse weather, road closures or other reasons and may be varied accordingly. Cruise lines may make alterations to itineraries at any time over which we have no control. We shall endeavour to advise you of these changes as soon as we are aware of them. We also reserve the right in any circumstances to cancel your travel arrangements. For example, if the minimum number of clients required to operate a tour is not reached, then we may cancel it. We will not cancel your travel arrangements less than 75 days before your departure date, except for reasons of force majeure or failure by you to pay the final balance. If we are unable to provide the booked travel arrangements, you can either have a full refund of all monies paid, or accept an offer of alternative comparable travel arrangements, if available (we will refund any price difference if the alternative is of lower value). If it is necessary to cancel your travel arrangements, we will pay you compensation as set out in the table on the next page. The compensation does not exclude you from claiming more if you are entitled to do so. Please note that we do not have any responsibility or liability for any consequential loss you may incur from arrangements you have made with any other party or parties. Please note that carriers such as airlines may be subject to change. Such a change is deemed to be a minor change. Other examples of minor changes include alteration of your outward/return flights by less than 12 hours, changes to aircraft type, change of accommodation to another of the same standard, closing of hotel facilities for improvement or emptying a swimming pool for cleaning if alternative facilities are available nearby. If we make a major change to your holiday, we will inform you or your travel agent as soon as reasonably possible if there is time before your departure. You will have the choice of either accepting the change of arrangements, accepting an offer of alternative travel arrangements which shall be of equal or superior quality, if available, or cancelling your booked holiday and receiving a full refund of all monies paid plus compensation. In all cases, except where the major change arises due to reasons of force majeure, we will also pay compensation as detailed in the table on the next page or as advised by your sales consultant. Major Change - This means that there has been a significant change of resort, a change of accommodation to that of a lower category, a change of flight time of more than 12 hours, changes to itineraries, a change to destination airport and a change of departure airport (except between London airports). Please note that these are examples only and there may be other changes which are considered major. WOR 2 COND.indd 362 10/12/2013 15:22Published: December 2013 363 Force majeure - This means that we will not pay you compensation if we have to cancel or change your travel arrangements in any way due to unusual and unforeseeable circumstances beyond our control the consequences of which could not have been avoided even if all due care had been exercised which includes: war, threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disasters, fi re, low or high water levels, adverse weather conditions including hurricanes, epidemics, health risks, unavoidable technical problems with transport, closed or congested airports. 



    9. If you have a complaint 


    If you have a problem or cause for dissatisfaction, please inform the relevant supplier, for example the hotel, the cruise line, the transportation company and our tour manager or local representative (if applicable). This allows us the opportunity to put things right on the spot. If you remain dissatisfied you must contact our UK Duty Officer on +44 1293 450 499 in order that we are allowed the opportunity to find a reasonable solution. It is therefore a condition of this contract that you communicate any problem to the supplier of the services in question AND to our representative WHILST IN THE RESORT and you must confirm your complaint in writing to the persons set out above. If your complaint is not resolved locally, please follow this up within 28 days of your return home by writing to our Customer Services Department giving your booking reference and all other relevant information, keeping your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you. If you fail to follow this simple procedure we will have been deprived of the opportunity to investigate and rectify your complaint and this may affect your rights under this contract. 



    10. What happens to complaints 


    We are proud of our high reputation for customer satisfaction and strive to reach amicable settlement of the small number of complaints we receive. It is unlikely that you will have a complaint that cannot be settled amicably between us. However, disputes to do with this contract that cannot be settled amicably may, if you wish, be referred to arbitration under a special scheme arranged by ABTA but administered independently. The scheme (details of which are available upon request or obtained from the ABTA website (www.abta.com) provides for a simple and inexpensive method of arbitration on documents alone with restricted liability on you in respect of costs. The scheme does not apply to claims for any amount greater than £5,000 per person and £25,000 per booking. Also it does not apply to claims that relate to physical injury or illness or their consequences. The scheme can however deal with compensation claims which include an element of minor injury or illness subject to a limit of £1,000 on the amount the arbitrator can award per person in respect of this element. If you choose to proceed to arbitration under this scheme, you must send a written notice of your decision to ABTA within twelve months after your scheduled date of return. 



    11. Our liability to you 


    (i) We accept responsibility for ensuring that the travel arrangements that you book with us are supplied as described in this brochure. If any part of these travel arrangements is not provided as promised, we will pay you appropriate compensation if this has affected your enjoyment of your travel arrangements. Except for our liability referred to in paragraph (ii) below, our liability in all cases shall be limited to a maximum of twice the cost of your holiday. 


    (ii) We accept responsibility for death, injury or illness caused by the negligent acts and/or omissions of our employees or agents, or suppliers and sub-contractors, whilst acting within the scope of, or in the course of their employment, in the provision of your travel arrangements. We will accordingly pay you such damages as might have been awarded in such circumstances under English Law or the law you have chosen under paragraph 1 above, except where such failure (referred to in paragraph 11(i)) or death, injury or illness (referred to in paragraph 11(ii)), is not our fault or of that of our suppliers because:- a) such failure is attributable to you or a member of your party; b) such failure is attributable to a third party unconnected to the services provided to you; or c) such failure is due to:- 1) unusual and unforeseeable circumstances beyond the control of the party by whom this exception is pleaded, consequences of which could not have been avoided even if all due care had been exercised; or 2) an event which the other party to the contract or the supplier of services, even with all due care, could not foresee or forestall. 


    (iii) In respect of travel by air, sea and rail and the provision of accommodation, our liability will be limited in accordance with and/or in an identical manner to a) the contractual terms of the companies that provide the transportation for your travel arrangements. These terms are incorporated into this contract; and b) any relevant international convention, for example the Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of accommodation, which limit the amount of compensation that you can claim for death, injury, delay to passengers and loss, damage and delay to luggage. We are to be regarded as having all benefit of any limitation of compensation contained in these or any conventions. Copies of the transport companies’ contractual terms, or the international conventions can be obtained on request. 


    (iv) Under EU law you have rights in some circumstances to refunds and/or compensation from your airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be available from airlines. However reimbursement in such cases is the responsibility of the airline and will not automatically entitle you to a refund of your holiday cost from us. Your right to a refund and/or compensation from us is set out in clause 8. If your airline does not comply with these rules you should complain to the Air Transport Users’ Council on 020 7240 6061 www.caa.co.uk. 


    (v) If we make a payment to you in respect of death, injury or illness then you agree to transfer to us the rights you have to take action against a supplier, employee or any other person. This is so that we can claim back from the supplier or employee any of the payments we have made to you. If we recover from the supplier or employee more than the amount we have paid to you we will pay the additional amount to you. 


    (vi) If you, or any member of your party, suffer death, illness or injury whilst overseas arising out of an activity which does not form part of your package travel arrangements, we shall at our discretion, offer advice, guidance and assistance. Where legal action is contemplated and you want our assistance, you must obtain our written consent prior to commencement of proceedings. Our consent will be given subject to you undertaking to assign any costs and benefits received under any relevant insurance policy to ourselves. We limit the cost of our assistance to you or to any one booking to £5,000. 



    N.B. This clause does not apply to any separate contracts that you may enter into for excursions or activities whilst on holiday. 


    12. Your responsibilities 


    (i) Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements. 


    (ii) You are responsible for ensuring that any existing medical conditions or disabilities which may require assistance are declared to us before you book your holiday for you and your party or, if newly diagnosed, immediately after diagnosis but no later than 48 hours before departure. This is essential for all bookings. For travel by sea or inland waterways a risk assessment may need to be carried out to confirm if your carriage is possible prior to your departure. If you do not inform us of such a condition we will not be liable if an airline or cruise line refuses to accept you or any member of your party as a passenger. We can only accept your booking upon the clear understanding that we cannot be liable if you do not inform us of such a condition and an airline or cruiseline refuses to accept you or any member of your party as a passenger. 


    (iii) You are responsible for the behaviour of yourself and your party. We reserve the right to refuse your booking or to remove you or a member of your party from any tour or holiday, if your demeanour or behaviour, or that of a member of your party, is disruptive, dangerous or annoying to other people. No refund or payment of any costs incurred by you will be made by us under these circumstances. 


    (iv) You are responsible for the carriage and care of your luggage throughout your holiday except for such times as it may be in the hands of an airline; where in such circumstances the airlines specific terms and conditions relating to the carriage of baggage will apply. Please ensure that your luggage is loaded on to all transport and be careful to take the correct luggage with you when you leave any mode of transport. 


    (v) Cruise ships have a limited number of cabins adapted for use by those with restricted mobility and are limited as to the number of disabled passengers or passengers with reduced mobility that they can carry. Cruise lines reserve the right to refuse the carriage of any person if carrying such a passenger would breach applicable safety requirements or law. Cruise lines also reserve the right to refuse carriage if the design of the vessel and / or the port infrastructure and equipment would make carriage unsafe or not operationally feasible. Cruise lines reserve the right to require that a disabled passenger or a passenger of reduced mobility is accompanied by another fare paying person capable of providing assistance to ensure compliance with any applicable safety requirement or law or if the design of the vessel and/or the port infrastructure and equipment means that a disabled passenger or person of reduced mobility cannot be carried in a safe or operationally feasible manner without the assistance of another person. Please note that personal daily care cannot be provided by any member of the ship’s staff. 



    13. Insurance 


    You must be suitably insured before you travel on any Titan holiday.  You accept  full responsibility for ensuring that all members of the named party comply with the terms and  Conditions of the travel insurance policy purchased. Titan has the right to decline your travel should you not be suitably insured.
    Should you while on holiday choose to take part in any activity (e.g. hang gliding, hot air ballooning, white-water rafting, etc.) which can be deemed as being of a hazardous nature, it is essential to ensure that cover is provided under the terms of your travel insurance. The organisers of some adventure activities that you may choose to take part in whilst on holiday may request you to sign a waiver of their liability for risks involved. We must draw your attention to the fact that by signing such a document you may well lose any rights to claim for damages in respect of death, injury, or loss of or damage to property even if negligence on the part of the activity organiser is proven to have occurred. 



    Tour managers and local representatives are instructed not to act as agents in booking any alternative activities other than those approved by us. Any assistance they may offer at your request does not imply they have acted as an agent or that these activities have been approved and are offered for sale by the company. 



    14. Data protection act 

    In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements, we need to use the information you provide such as name, address, passport details, any special needs/dietary requirements etc. We take full responsibility for ensuring that proper security measures are in place to protect your information. However, we must pass the information on to the relevant suppliers of your arrangements such as airlines, hotels, transport companies, etc. This information may also be provided to public authorities by our suppliers for customs/immigration purposes or as required by law. We may also provide your name, address and email address to carefully selected partners in order to administer certain parts of our pre and post-holiday customer communications and benefits programmes.  Where such information is required, if we do not receive this in time, your booking may have to be cancelled or an administration fee may be levied by the supplier and we reserve the right to pass this cost on to you. Additionally, where your holiday is outside the European Economic Area (EEA), controls on data protection may not be as strong as the legal requirements in this country. We will not, however, pass any information on to any person not responsible for part of your travel arrangements or post-holiday customer benefits programme. This applies to any sensitive information that you give us such as details of disabilities, or dietary/religious requirements. If we cannot pass this information to the relevant suppliers, whether in the EEA or not, we cannot process your booking. In making your booking, you consent to this information being passed on to the relevant persons.

    EU Banned Carriers List: In accordance with Regulation (EC) No.2111/2005 we are required to draw your attention to the Community list of air carriers subject to an operating ban within the Community. The list can be inspected at http://ec.europa.eu/ transport/modes/air/safety/air-ban/index_en.htm 


    15. Advance Registrations 


    You are able to secure your place on your desired holiday before the general release date with a non-refundable deposit of £50 per person. As soon as we are able to finalise your holiday plans we will contact you to provide all the necessary details and collect any additional deposit. Should you decide against travelling on this holiday, our cancellation policy would apply. If the confirmed departure date is more than 3 days from your requested pre-registration departure date, or the price is more than 5% higher than the previous year, you may either transfer to another tour or we will refund your pre-registration deposit in full. Note: We are committed to the on-going training of our staff and this may involve the recording of telephone conversations 

      16. Cancellation Charges
      Period before departure within which notice of cancellation or major change is received by us or notified to you:

      Period before departure 
      within which notice of 
      cancellation or major 
      change is received by us 
      or notified to you.
      Compensation if we 
      make a major change 
      which you accept 
      (price reduction).
      Compensation if we 
      make a major change 
      and you cancel your 
      holiday (voucher).
      If we cancel your holiday 
      amount you will receive 
      from us.
      If you cancel your 
      holiday amount of 
      cancellation charge.
      75 days or more  £Nil £Nil Deposit only + any refundable pre-payments Deposit only
      74 - 43 days  £15 £10 100% of holiday price + £15 50% of holiday price
      42 - 29 days  £30 £15 100% of holiday price + £30 75% of holiday price
      28 - 15 days  £45 £20 100% of holiday price + £45 90% of holiday price
      14 Days - Day of Departure or after  £50 £20 100% of holiday price + £50 100% of holiday price